Procurement Management for Construction Projects

Services > Procurement Management for Construction Projects
Procurement Solutions for Construction Projects

GuangzhouSourcing offers a comprehensive procurement solution for OS&E and FF&E and building material in China. We work based on your BOQ, and take care of everything from pricing to specifications sign-off, samples and shop drawing approval to quality inspections and shipping.

What is FF&E?
FF&E stands for furniture, fixtures, and equipment and it refers to movable furniture, fixtures, or other equipment that have no permanent connection to the structure of a building. These items, including loose furniture, such as desks, chairs, but also joinery, such as a closet and partitions. FF&E also includes electronics, like computers, light fittings and lamps.
What is OS&E?
OS&E stands for operating supplies and equipment and it refers to all the small equipment in a hotel or commercial/ residential building which typically does not require any installation and is manufactured off site. This includes tableware, bed linen, guest room supplies, uniforms, housekeeping equipment and engineering tools, all loose kitchen and laundry equipment, and much more. In the hospitality industry OS&E is often also used interchangeably with Hotel Operating Equipment HOE.

Procurement Management on a construction project can be expensive and time-consuming. Tasks are ranging from price and contract negotiation to the overall coordination of design requirements of interior designers and architects, to quality control and delivery scheduling. With a multisourcing approach and over 50 suppliers, this can become a real challenge for many hotel brands and project managers. We help you to simplify your procurement and supply chain management, giving you one set of payment terms, one set of time line and one contact person that will be in close communication with you.

Process
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1. SPECIFICATIONS

We review and if needed complete all project specifications developed by your team. At this stage we also outline FF&E and OS&E brand standards.

2. PRICING

Based on your BOQ we will give you fixed maximum prices and a complete budget for the FF&E and OS&E packages, according to your requirements and specifications.

3. SCHEDULING

We develop a schedule for the overall process: Shop drawing and mock-up approval, manufacturing, as well as shipping and installation of your FF&E and OS&E packages.

4. CONTRACTING

We shortlist, pre-qualify, and choose most suitable manufacturers and suppliers for the regarding FF&E/ OS&E package and establish purchase orders and contracts.

5. SIGN OFF

We prepare shop drawings and specifications sheets with all needed details. Additionally, we send you finishing samples for your sign off manufacture mock-ups.

6. PRODUCTION

During the manufacturing process we will regularly inspect the production line and check for quality flaws and follow up on delivery timelines. One of our core values is to offer cost competitive prices without any compromise on quality.

7. SHIPPING

We take care of the shipping as well. From booking of shipments, consolidation, customs clearance, storage and final delivery of all goods at the project site. We manage all shipments all the way.

Process
1

1. SPECIFICATIONS

We review and if needed complete all project specifications developed by your team. At this stage we also outline FF&E and OS&E brand standards.
2

2. PRICING

Based on your BOQ we will give you fixed maximum prices and a complete budget for the FF&E and OS&E packages, according to your requirements and specifications.
3

3. SCHEDULING

We develop a schedule for the overall process: Shop drawing and mock-up approval, manufacturing, as well as shipping and installation of your FF&E and OS&E packages.
4

4. CONTRACTING

We shortlist, pre-qualify, and choose most suitable manufacturers and suppliers for the regarding FF&E/ OS&E package and establish purchase orders and contracts.
5

5. SIGN OFF

We prepare shop drawings and specifications sheets with all needed details. Additionally, we send you finishing samples for your sign off manufacture mock-ups.
6

6. PRODUCTION

During the manufacturing process we will regularly inspect the production line and check for quality flaws and follow up on delivery timelines. One of our core values is to offer cost competitive prices without any compromise on quality.
7

7. SHIPPING

We take care of the shipping as well. From booking of shipments, consolidation, customs clearance, storage and final delivery of all goods at the project site. We manage all shipments all the way.
Customer Service
We are in close contact with you, offering fast and easy communication and customer service. With our European Chinese Team we follow up on all steps , perhaps also in your native language.
Experience
Our international procurement team has combined more than 30 years of extensive experience in the field of FF&E and OS&E procurement in China. With our expertise we promise 100% satisfaction on all products.
International
We have administrative offices in the UK, Germany, Czech Republic, Hong Kong and South Africa. With this international set-up we are able to offer you tailor-made cooperation set-ups.
Quality
At the heart of our business is our in-house quality control. All products we source are being checked and inspected to ensure your full satisfaction.
Schedules
At all times we professional maintain all procurement schedules and send you regular updates. All schedules for FF&E and OS&E projects will give you transparancy about all steps involved.
Software
We work with our own procurement software, which is accessable for all of our clients: www.projects.guangzhousourcing.com - One platform to check schedules, times lines, invoices, and communicate with our team.
Services and Qualification

Additional services we offer:

  • Creating and managing a cost management system for the FF&E and OS&E packages, including monthly report to the Client
  • Preliminary Budget Planning + Scope and Budget Tracking
  • Manage the final acceptance process for the FF&E and OS&E packages for the project
  • Review of Specifications and Schedules
  • Wrap up the cost; gather warranties, fire certificates, cleaning instructions, etc., of all elements installed
  • Customised Reports and Project Close Out
  • Follow up on construction management
  • Global Sourcing and Vendor Relationship Management
  • Expediting All Requirement for On Time Delivery
Why purchase your building materials in China?
Saving time & money

By purchasing directly with the manufacturer or material supplier, we save markups and margins added by trading companies, retailers and other middlemen. We help our clients to save up to 60% compared to the local procurement price, by directly connecting them to the manufacturers in China.

Expertise & Experience

With our team in China we are driving for sourcing and procurement excellence: All of our team members have a working background in procurement firms, or the hospitality / construction industry. We know the ins and outs of procurement and sourcing in China, as well as all hotel and building materials markets in China. Furthermore, we are able to work with your tender drawings and other technical information.

Great Network

We work constantly with architects, interior designers, project management and quantity surveyors in order to ensure that all OS&E, FF&E and building material matches your expectations. With our industry experience we are able to join your project as an external procurement department, or just as a strategic partner taking full responsibility for the procurement of certain OS&E, FF&E or building material.

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